It is through the continuous monitoring of project performance that you have an opportunity to learn about what is working well and what challenges are arising. Monitoring and evaluation are separate practices dedicated to the assessment of your ngos overall performance. Monitoring refers to an organized process of overseeing and checking the activities undertaken in a project, to ascertain whether it is capable of achieving the planned results or not. Projects included cataloguing evaluation reports from the past two years and evaluation plans for the upcoming year. During the 1970s, evaluation emerged as a profession.
And it may be a result of various initiatives or activities some of which may not even be linked to stakeholder engagement efforts. Evaluation informs the planning, programming, budgeting, implementation and reporting cycle. Meal technical quality is very important across a portfolio of projects. Evaluation focuses on expected and achieved accomplishments, examining the results chain inputs, activities, outputs, outcomes and impacts, processes, contextual factors and causality, in order to understand achievements or. An evaluation should enable the incorporation of lessons learned into the decisionmaking process of both partner and donor. Describe the new framework for monitoring and evaluation identify practical steps for making the shift to the results environment what we will learn 1. Good quality, accurate and complete data are essential for decisionmaking. Monitoring and evaluation can sometimes seem like an unaffordable luxury, an administrative burden, or an unwelcome instrument of external oversight. Monitoring information is a necessary but not sufficient input to the conduct of rigorous evaluations. Of monitoring and evaluation definition and purpose by phil bartle, phd workshop handout this explains what monitoring is and the purposes it serves.
The aim is to determine the relevance and fulfilment of objectives, developmental. An introduction to monitoring and evaluation 25 participatory. Monitoring and evaluation also both serve accountability purposes. This sets a framework to enable correct and accurate reporting, provide a basis for continuous improvement and mechanisms to evaluate the successes.
Monitoring is a continuing function that uses systematic collection of data on specific indi. The implementation of the system is intended to contribute towards the realisation. Uses of evaluation 115 the timing of evaluations 118 types of evaluations 121 characteristics of quality evaluations 126 examples of evaluation at the policy, program, and project levels 128 chapter 8. May 15, 2017 20 differences between monitoring and evaluation may 15, 2017 sandesh adhikari health programs and policies 0 monitoring and evaluation are important management tools that are necessary to track the progress and facilitate decision making for present and future interventions. This publication, the handbook on monitoring and evaluating for results, a d d r e s s e s the monitoring and evaluation of development results. Each agency has its own evaluation system, in which types and timing of evaluation to be conducted are stipulated. Monitoring and evaluation activities in undp are responding to the intensified. This is as true for implementers making decisions about which interventions or programs to implement as it is for the global fund making decisions about funding.
Due to the nature of monitoring and evaluation, there is a great deal of data that must be involved. Therefore, storing your management dataand organizing it allcan be a major road block. This guide is intended for people managing projectsprogrammes in national red. The framework requires a defined set of variables to.
A step by step guide to monitoring and evaluation university of. Exploring the history and challenges of monitoring and. It should not be an add on that happens at the end, but. Data are key for making decisions, monitoring programs, formulating policy and advocating for change.
Monitoring and evaluation rainier almazan this article emphasizes monitoring and evaluation of projectsbut lessons can easily be applied to monitoring using land watch asia land reform monitoring indicators on land tenure and access to land. Monitoring definition of monitoring by the free dictionary. A menu of evaluations approach is also a call for increased emphasis on evaluation planning and costeffectiveness in the results agenda. Z monitoring is the builtin mechanism to check that things are. How to develop a monitoring and evaluation plan the compass. Usaiduganda has embedded collaborating, learning and. Evaluation is time specific and its performed to judge whether a project has reached its goals. Monitoring and evaluation are the two management tools that help in keeping a control on the business activities as well as raising the level of performance. Strengthening monitoring and evaluation system smes. Increasingly, evaluation processes are used that foster wider participation, allow dialogue, build consensus, and create buyin on recommendations. Monitoring evaluation timing monitoring is a continuing evaluation assesses the function that takes place entire project cycle.
They should be defined before the project starts, and allow us to monitor or evaluate whether a project does what it said it would do. Monitoring helps project managers to understand whether the projects are progressing in schedule and to ensure that project inputs, activities, outputs and external factors are proceeding as planned. As a pdf format, you can print this out, or type into it. Evaluation draws on the data and information generated by the monitoring system as a way of analyzing the. Monitoring, evaluation, accountability and learning meal 7. Introduction to monitoring and evaluation using the logical. They are critical tools for forwardlooking strategic positioning, organisational learning and for sound management. Based on this exercise, which evaluation methodology is used, for which program and when during the program cycle, will be determined. Evaluation is an assessment, as systematic and objective as possible, of an ongoing or completed project, programme or policy, its design, implementation and results. Handbook on planning monitoring and evaluating for development. Indicators are realistic and measurable criteria of project progress. Monitoring and evaluation food and agriculture organization of. Evaluation monitoring and evaluation should be built into the project at the planning stage. Negotiate between stakeholders to decide what to monitor and evaluate 4.
Formativesummative to assess whether a project has achieved its intended goalsimpact. Definitions monitoring is the routine checking of information on progress, so as to confirm that progress is occurring against the defined direction. It can identify what works, what does not, and the reasons why. Indicators should be objective, verifiable and clearly understood by. The uses of monitoring and evaluation findings know and target the audience. Cla part of its organizational and development practice dna. Monitoring is sometimes referred to as process, performance or formative evaluation. One that admonishes, cautions, or reminds, especially with respect to matters of conduct.
Monitoring, evaluation, accountability, and learning meal are part of everyday programme management and are critical to the success of all programmes. Accountability, information sharing, participation, complaints handling, systems, processes, rights, children. Evaluation contributes to learning through both the process and the final product or evaluation report. Operation objectives that are clearly defined and stated in a logical. Planning and programme and project definitionprojects and programmes have a. Guidelines for programme design, monitoring and evaluation. How to develop a monitoring and evaluation plan the. While monitoring information can be collected and used for ongoing management purposes, reliance on such information on its own can introduce distortions because it typically covers only certain. Indicators should be objective, verifiable and clearly understood by all stakeholders 5. Evaluation is the systematic assessment of an activity, project, programme, strategy, policy, topic, theme, sector, operational area or institutions performance. It highlighted that good intentions were not enough, and that poorly designed and implemented interventions can worsen the vulnerabilities of. At the end of the session participants will be able to. It is a process of routinely gathering information on all aspects of. This chapter provides an overview of key concepts, and details.
A step by step guide to monitoring and evaluation transition network. Strengthening monitoring and evaluation system smes project. This tool briefly describes both monitoring and evaluation, and the distinction. The roles of monitoring and evaluation in projects f a o otieno engineering programme group, technikon southern africa. The handbook recognizes that planning, monitoring and evaluation require a focus. Depending on its specific purpose, a highquality evaluation provides information that enables you to improve an ongoing project, judge the overall merits of a project, or generate knowledge about what works and what doesnt to influence an organizations strategy and policy. Monitoring, evaluation, accountability and learning meal. Purpose of evaluation evaluation feeds into management and decision making processes, and makes an essential contribution to managing for results. Evaluation has the potential to inform decision making at the policy level. Monitoring and evaluation is not an addon at the end start early and build monitoring and evaluation into the project from the beginning 3. Monitoring and evaluation implementation framework for continuing professional.
It is intended to support country offices in aligning their monitoring and evaluation systems with rbm methodologyspecifically in tracking and measuring the performance of undp. Monitoring is the regular observation and recording of activities taking place in a project or programme. The successful engagement of a stakeholder may be neither concrete nor definable. Monitoring is a continuous assessment of programmes based on early detailed information on the progress or delay of. Monitoring and evaluation of spatially managed areas. Evaluation assessing data and information to establish a judgement on the success of a project. What is the general context in which the story takes place. Evaluation focuses on expected and achieved accomplishments, examining the results chain inputs, activities, outputs, outcomes and impacts, processes, contextual factors and causality, in order to understand achievements or the.
Monitoring, evaluation, accountability and learning meal 7 accountability keywords. Indicators are clues, signs or markers that measure one aspect of a program and show how close a program is to its desired path and outcomes. Planning and implementing a project monitoring and evaluation system. Monitoring is a continuous assessment of programmes based on early detailed information on. Monitoring is the systematic and routine collection of information from projects and programmes for four main purposes. Monitoring and evaluation monitoring and evaluation by janet shapiro email. Handbook for monitoring and evaluation measure evaluation. Its goal is to improve current and future management of outputs, outcomes and impact. Highquality monitoring of information encourages timely decisionmaking, ensures project accountability, and provides a robust foundation for evaluation and learning.
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